Secretary General or Executive Secretary

The Secretary will maintain accurate documentation and meet any legal requirements such as annual filling deadlines, reviewing and updating document as necessary and ensuring all documents are safely stored and readily accessible. The duties may change from time to time as may be assigned to him/her by the Executive Director.  

Responsibilities OF SECRETARY GENERAL OR EXECUTIVE SECRETARY
The Secretary General shall:   Certify and keep at the principal office of the organization the original, or a copy, of the Code of Regulations as amended or otherwise altered to date.

Keep a book of minutes of meetings of the board at the principal office of the organization or at such other place as the Board may determine. Record the time and place of meetings of the Board, meetings of committees of the Board, and meetings of the Members, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof.

See that all notices are duly given, in accordance with the provisions of the Code of Regulations or as required by law.

Be custodian of the records and of the seal of the organization and affix the seal, as authorized by law or the provisions of the Code of Regulations, to duly executed documents of the organization.

Keep at the principal office of the organization a membership book containing the name, address, and email address of each member, and, in the case where the termination of any membership becomes effective, the Secretary shall record such fact in the membership book together with the date on which such membership ceased.

Provide at all reasonable times to any director of the organization, or to his or her agent or attorney, upon request, the Code of Regulations, the membership book, and the minutes of the proceedings of the directors of the organization.

In general, perform all duties incidental to the office of Secretary General. This includes recording all minutes of the organization at all membership, executive committee or specially called meetings and writing or signing correspondences by any member of the executive committee, as well as any duties assigned to the Secretary from time to time by the Board of Directors and the President/Executive Director.

Required skills:  
Any individual who serves as the Secretary General or Executive Secretary must have a minimal of a High School Diploma or higher or comparable certification or must at least have a minimum of two years of experience in related field.